Miscl. Minutes
ALLEN CEMETERY ASSOCIATION, INC.
ALLENTOWN, ALLEGANY COUNTY, NY
On the 24th of December, 1923, a Certificate of Incorporation was drawn to establish the cemetery in Allentown, NY as a Corporation. The original
Certificate of Incorporation was filed in the office of the Secretary of State (NY) on or about February 2nd, 1924 and a copy filed in Allegany County Clerk office on or about
February 5th, 1924.
The name of the Corporation was “ALLEN CEMETERY ASSOCIATION, INC.”
The first directors:
- Marcia Allen to hold office until the first annual meeting.
- Phebe Phillips to hold office until the second annual meeting.
- Earl Phillips to hold office until the third annual meeting.
July 2, 1923
Meeting of the Allen Cemetery Assoc. held at the home of Mrs. Marcia Allen. R. A. Mills being Chairman of the Board of Directors called the meeting to order and was
elected Chairman of the evening. May Boyd, Secretary. It was regularly moved and carried that Mr. McCutcheon act as President for the ensuing year, C.C. Neff Vice President, Alice Davis
Treasurer and May Boyd Secretary. Motion to adjourn. There were ten lot owners present. May Boyd, Secretary
August 4, 1924
The annual meeting of the Allen Cemetery Association was held at the W.C.T.U. rooms, notices being mailed to the lot owners. There were six present. The meeting was
called to order by the President. After reading the directions for carrying on the meeting from Mr. Hornburg it was regularly moved and carried that Mr. McCutcheon act on the board of
directors. Mrs. Phillips makes motion seconded by Miss Davis that Mr. McCutcheon act as our President as the President also must be one of the directors. Mis Davis gives Treasurer report
after paying all bills the balance on hand is $89.75. Moved & Carried to accept the Treasurers Report. The meeting was then adjourned and the Directors met. The following officers were
elected: President, R. A. McCutcheon; Vice President, C.C. Neff; Secretary, May Boyd; Treasurer, Alice J. Davis. Motion and second to pay bill for printing. Mrs. Allen reports lots sold
to Norman Swarthout and A. G. Maitland were not paid to her, but, will be paid to the Association. Adjourned. May Boyd, Sec.
Aug. 3, 1925
The annual meeting of the Allen Cemetery Association convened in the W.C.T.U. rooms with ten lot owners present. Meeting opened by the President R. A. McCutcheon.
Treas. Reported $105.33 balance. Minutes of the last meeting were read and approved. Motion was made by Riley Allen seconded by Mrs. Butts that Wm. Noble be elected for three years as a
Director in the place of Phebe J. Phillips. Moved and carried that old Officers hold over for another year. Motion made by Alice Davis and seconded by Riley Allen that the Secretary be
authorized to draw on the Treasury for any funds at anytime to carry on the work of the Association. Moved and carried to adjourn. May Boyd, Secretary.
Aug 6, 1928
Meeting of the Allen Cemetery Association was held in the W.C.T.U. rooms. There were eight present. The following Directors were elected: Albert Howe, C.C.Neff, S. J.
Cleveland. Albert Howe makes motion, seconded by Marcia Allen to elect the following officers: C.C.Neff, President; May Boyd, Sec; Alice Davis, Treas. Carried. May Boyd, Sec.
Aug 5, 1929
The annual notices were printed and posted for the Allen Cemetery Association meeting but there were only five present and therefore did not hold a business meeting.
All agreed to go on and build a fence and improve the cemetery. Present: Marcia Allen, Mrs. Butts, Miss Davis, Mr. Neff, and May Boyd. On hand $120.35. May A. Boyd, Sec.
Aug. 8, 1932
As per notices published in the Wellsville Reporter, The Allen Cemetery Association convened in the W.C.T.U. rooms at 8 o’clock. Eight lot owners present: Mr & Mrs
James Butts, Mr & Mrs Norman Leonard, Mr. Mills, Miss Davis, May Boyd. The meeting was opened by the Sec. May Boyd. R. A. Mills was chosen Chairman olf the meeting. Minutes of the last
meeting were read and approved. Report of the Treas. Accepted. Election of Officers: Marcia Allen, Pres; May Boyd, Sec.; Miss Davis, Treas. Moved & carried to have James Butts act as
committee, with full authority, to build a road to the cemetery. Mr. Mills to see to surveying lots etc. After a lengthy discussion concerning ways and means to improve the cemetery the
meeting was adjourned. May Boyd, Sec.
Oct 29, 1934
Special meeting of the Allen Cemetery Assoc.
Minutes read and approved. Treas reported balance $118.17. Officer elected: James Butts, Pres; May Boyd, Sec.; Alice Davis, Treas. Discussed use the Bradleys have
made of our road around the cemetery. Motion made and carried that James Butts and Bert Maitland see about putting a fence up to keep trespassers out. Frank Maitland moved & carried that
we appoint a committee to see the Bradleys about damages to the road and cemetery and if they don’t come across to put a chain across the road and he (Frank Maitland) will give $25.00.
The committee named were Albert Howe and Bert Maitland. Meeting adjourned. May Boyd, Sec.
Aug 1, 1938
Same officers retained. Discussions followed regarding road, fence Nobles fund and other improvements. Alice J. Davis and May Boyd were instructed to see about
investing $500 in good securities at the most possible interest to build up a perpetual fund to help take care of the cemetery in future years. Adjourned. May Boyd, Sec.
Sept 21, 1950
Special meeting of the Allen Cemetery Association. Present: Marcia Allen, Albert Howe, E.J.Phillips, Alice J. Davis and May Boyd. Minutes read & approved dated
8/1/1938. Treas. Reported in the interest account $781.59 and in the checking a/c $170.88. Officers elected: Alice J. Davis, Treas and Alice McClintock, Secretary and Albert L. Howe,
President. Discussion of the map followed, reading of the new by laws by Miss Davis. Adjourned. May A. Boyd, Sec.
May 15, 1952
President Albert Howe gave permission to Alice McClintock, Sec., to purchase lawn mower and pair of grass shears for use in caring for the cemetery. Purchased from
Harris Supply Co., for $18.50. Peter Wilson is the caretaker for cemetery for year 1952. Caring for the lots at $2.00 each.
7/7/1960
A SPECIAL MEETING OF THE ALLEN CEMETERY ASSOCIATION, INC. WAS HELD IN THE DINING ROOM OF METHODIST CHURCH ON JULY 7, 1960 AT 7:30 PM.
THE MEETING WAS CALLED TO ORDER BY ALBERT HOWE FOR THE PURPOSE OF ELECTING OFFICERS AND CONSIDERATION OF THE CEMETERY’S FUTURE.
THOSE ELECTED AS OFFICERS FOR A TERM OF THREE MONTHS WERE: FRANK CADY, PRESIDENT; SECRETARY-TREASURER, ANNA STORMS.
WILLIAM APGAR MADE THE MOTION THAT THE CEMETERY ASSOCIATION BE TURNED OVER TO THE TOWN OF ALMA. ALBERT VINCENT SECONDED THE MOTION. THE VOTE WAS 10-0 IN FAVOR. THE
OFFICERS WERE INSTRUCTED TO MAKE THE TRANSFER.
PRESIDENT FRANK CADY, WILLIAM APGAR AND ALBERT VINCENT WILL ATTEND THE TOWN BOARD MEETING, MONDAY, JULY 11TH AND SEE IF THE CEMETERY ASSOCIATION CAN BE
TURNED OVER TO THE TOWN. ALSO THEY ARE TO FIND OUT THE PROCESS FOR MAKING THE TRANSFER. MEETING ADJOURNED. ANNA STORMS, SEC.
PRESENT: Mr. & Mrs. Robinson, Mr. & Mrs. Howe, William Apgar, Frank Cady, Albert Vincent, Alice McClintock, Hilda Bales, and Anna Storms.
This was the last entry in the Official Minutes of the Allen Cemetery Association, Inc.
